Administrative Assistant AP

Office Administrator

This Office Administrator role oversees day-to-day operations for a large, professional office environment. You will be responsible for keeping offices running smoothly, supporting legal and administrative teams, and managing facilities, vendors, and support staff functions.

This position is well-suited for someone who enjoys owning office operations end-to-end, balancing strategic planning with hands-on execution, and serving as a trusted resource for leadership and staff.

What You’ll Do

• Oversee daily office operations to ensure a high level of service and efficiency
• Manage facilities, space planning, office moves, and renovation projects
• Serve as a primary point of contact for office leadership on operational matters
• Lead and support office services teams such as reception, mailroom, records, and catering
• Manage vendor relationships and service contracts
• Oversee office budgets, forecasting, and cost-control initiatives
• Coordinate onboarding and offboarding logistics for employees
• Partner with IT, marketing, and other internal teams on office needs
• Develop and improve office procedures, workflows, and communication
• Lead projects that support office growth and operational improvements

What You’ll Need

• Experience managing office operations in a law firm or professional services environment
• Proven leadership experience overseeing staff and vendors
• Strong understanding of facilities management and office services
• Ability to manage budgets, planning, and operational priorities
• Comfort working with senior leadership and acting as a trusted advisor
• Proficiency with Microsoft Office tools
• Strong organizational, time management, and problem-solving skills
• Ability to manage multiple priorities in a fast-paced environment
• Clear written and verbal communication skills
• Bachelor’s degree or equivalent experience

*This pay range represents Avata Partners’ good faith minimum and maximum range for this role at the time of posting. Actual compensation offered will be dependent on a variety of factors, including, but not limited to, the candidate's experience, qualifications, and location. 

We consider qualified applicants with criminal histories, consistent with the California Fair Chance Act and applicable local ordinances. Avata Partners is an Equal Employment Opportunity Employer.