Receptionist

• Answers incoming calls, routes calls to the appropriate personnel and takes accurate messages.
• Receives client and vendor visitors to the firm, obtains their names and the nature of their business, and directs them to the appropriate individuals within the firm or to the conference center.
• Receives visiting Sidley personnel and assists them with any questions or other needs.
• Schedules and confirms conference room requests through the Conference Center Reservation system.
• Reserves Visiting Attorney offices using iVisitor.
• Handles food requests for conference rooms. Assists with after-hours meal requests.
• Logs in incoming and outgoing envelopes and packages as received and notifies recipients immediately.
• Tracks monthly conference room and visiting office usage.
• Updates and maintains phone list.
• Reviews catering invoices.
• Tracks meal costs.
• Schedules office-wide catering needs.
• Assists with Library routing of newspaper.
• Provides basic Firm information to callers and visitors.
• Informs building office of maintenance issues (lights, etc.)
• Maintains standard desk operating procedures and the professional appearance of the reception area.
• Maintains a safe and unobstructed work area, including a neat and well-organized desk.
• Demonstrates safe work practices.
• Assists other personnel as requested by the Office Manager, and performs other work related duties as assigned or as judgment or necessity dictates.

• To perform this job successfully, an individual must be able to perform the Duties and Responsibilities (Duties) above satisfactorily and meet the requirements below.  The requirements listed below are representative of the minimum knowledge, skill, and/or ability required.  Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job

Required:

• High school diploma or general education degree (GED); and two to three years related experience and/or training; or equivalent combination of education and experience.

Preferred:

• Previous experience in a law firm.

Other Skills and Abilities
In addition to the above, the following may also be required of the successful candidate:

• Excellent organizational skills
• Excellent attention to detail
• The use of good judgment and good interpersonal communication skills
• Well developed analytical and problem solving skills
• Works harmoniously and effectively with others as part of a team
• A self-starter who desires to show ownership and commitment to the job
• Exercises confidentiality and discretion