Litigation Secretary

Palo Alto, CA 94301

Posted: 04/25/2023 Job Number: 194 Pay Rate: $70,000-$95,000/yr

Job Description

Avata Partners is seeking experienced Litigation Secretaries for full-time positions with reputable Silicon Valley law firms!

In this position, you will support attorneys in an administrative capacity, performing clerical duties that are essential to running a law firm. Your ability to collaborate with a diverse team of legal professionals, remain steady under pressure, and prioritize the rigorous and fast-paced demands of litigation will contribute to your success in this role.

Your daily responsibilities include, but are not limited to:
  • Filing with state. federal, and appellate courts using electronic filing or messenger for for manual filings.
  • Generating TOC/TOA’s.
  • Managing attorney time entry and revising previous entries if needed.
  • Oversee and manage revisions to prebill narratives and coordinate with billing specialist to revise billable hours.
  • Scheduling meetings and travel.
  • Manage expense reimbursement reports via Chrome River.
  • Preparing detailed itineraries for attorneys, including important numbers, locations, and contact names.
  • Managing electronic and hard copy files.
  • Interacting with clients and all levels of employees within the Firm.
With this position, you can expect:
  • A competitive salary between $70,000 - $95,000 depending on experience.*
  • Benefits enrollment eligibility after 30 days of employment.
  • A collaborative and supportive work environment.
  • On-call 24/7 support from your Avata team!
Qualifications for this position include:
  • Minimum 7 years of legal administrative experience in federal and state litigation.
  • Two-year degree or equivalent experience considered. 
  • Proficiency in Microsoft Office.
  • Excellent communication skills both written and verbal.
  • Ability to multi-task and prioritize in a fast paced environment using good judgement.
  • Flexibility to work overtime as needed.
  • Exposure to Intellectual Property and/or Corporate & Finance areas a plus!
At Avata Partners, we advocate for the best compensation and benefits packages available and match you with the position that meets your unique needs and professional goals.

If you’re ready to take the next step in your legal career, we want to hear from you! Apply today!

*This salary range represents Avata's good faith minimum and maximum range for this role at the time of posting. Actual compensation offered will be dependent on a variety of factors, including, but not limited to, the candidate’s experience, qualifications, and location.

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