IP Litigation Secretary

Palo Alto, CA 94303

Posted: 02/09/2023 Job Type: Litigation Secretary Job Number: 114 Pay Rate: $80,000 - $105,000

Job Description

Provides secretarial, word processing, administrative and clerical support for Partners; provides back-up telephone coverage and support for other lawyers in the area.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
  • Provides general administrative support for Partners which may include creating, editing, and formatting correspondence and legal documents.
  • Organizes and maintains file system, arranges meetings, conferences and travel plans, and submits both billing and entry forms daily.
  • Establishes and maintains effective communication via telephone and in person with lawyers, clients, administrative staff and others.
  • Maintains daily and advance calendars for lawyers.
  • Safeguards the firm's confidential information.
  • Handles confidential matters as directed.
  • Performs all other clerical tasks as required.
In addition, responsibilities related to maintaining firm and client information are to be adhered to by all employees. This includes complying with the firm’s information security policies, protecting firm assets from unauthorized access, disclosure, modification, destruction or interference, and reporting security events or potential events or other security risks to management.  
Strong spelling, grammar and communication skills and word processing skills needed.
High school diploma required.  Bachelor’s degree strongly preferred.
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