Administrative Assistant

San Francisco, CA 94102

Posted: 03/27/2023 Job Type: Other Area(s) Job Number: 164 Pay Rate: $22/hr - $25/hr

Job Description

  • Provide all administrative support to key members of leadership on daily tasks and special projects, including making appointments, managing complex schedules (business/personal), managing travel arrangements, and assisting with projects as needed.
  • Handle administrative support with a high level of independence, initiative, discretion, accuracy, and attention to detail.
  • Scan and save documents to our document management system.
  • Maintain the office task list and team assignments.
  • Coordinate and prepare documents for court appearances, depositions, and other litigation tasks as needed.
  • Draft and manage new client contracts. Assure all required documentation is submitted and follow-up meetings are scheduled in a timely manner.
  • Prepare basic correspondence.
  • Anticipate the needs of staff in order to ensure a seamless and positive experience.
  • Assist with incoming and outgoing mail.
  • Assist with marketing and social media.
  • BA/BS degree or 2+ years of administrative support experience.
  • Basic skill set working with office applications including Outlook, Word, and Zoom.
  • Strong, professional presence and presentation
  • Excellent verbal and written communication skills
  • Collaborative skills.
  • Proven ability to effectively coordinate with senior management
  • Salary $22-25 per hour
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