Litigation Secretary

Avata Partners is seeking an experienced litigation secretary for our law firm client in San Francisco. This is a hybrid position. Salary range is up to $123K DOE. 

RESPONSIBILITIES:

· Create and manage court filings, including drafting, formatting, and editing pleadings such as motions, under seal filings, subpoenas, court forms, and routine notices, using Adobe Acrobat, Best Authority, and Forms Workflow software as needed.

· Offer comprehensive legal support to attorneys in complex litigation, including preparing invalidity charts, managing under seal filings, and managing appellate and federal filings.

· E-file pleadings in State, Federal, and Appellate Courts.

· Conduct research, compile, and organize documents and data, and assemble relevant materials for trials and depositions, including preparing binders.

· Manage and submit attorneys' expense reports using Concur, ensuring all entries are accurate, complete, and compliant with company policies.

· Draft engagement and joint representation letters.

· Compile information to respond to audit requests.

· Work closely with other administrative support staff (conflicts, records, office services, etc.) and any other general administrative duties necessary.

· Arrange travel by booking flights and organizing itineraries.

· Provide backup secretarial support when necessary.

SKILLS AND ABILITIES:

· Minimum of 10 years of litigation experience required (IP litigation experience a plus).

· Proficient in Microsoft programs (Word, Excel, PowerPoint), iManage, Adobe Acrobat, Best Authority (TOAs and TOCs), Google Docs, Concur, and Forms Workflow software.

· Proficient knowledge of legal/litigation terminology, court procedures, calendaring procedures, e-filing/service, scanning and saving documents, and procedures employed in coverage and litigation matters.

· Highly organized with the ability to juggle multiple deadlines effectively under pressure and meet tight deadlines.

· Strong attention to detail and the ability to work independently.

· Communicates effectively with attorneys and legal personnel with a positive attitude and strong interpersonal skills.

· Flexibility for overtime.