Litigation Secretary (Entertainment Law)

Los Angeles- Century City, CA 90067

Posted: 02/16/2023 Job Type: Litigation Secretary Job Number: 119 Pay Rate: $87,000 - $90,000

Job Description

As a Litigation Legal Secretary, you will provide a variety of secretarial and administrative duties for assigned attorneys. You will be responsible for interacting with colleagues in a team setting and upholding the image of the Firm by maintaining positive contact with clients, attorneys and staff, and observing confidentiality of client matters.

The Day-to-day

On any given day, you will be working with firm leadership, partners, and business colleagues on a variety of requests and projects. You will:


 
  • Input, revise, and finalize correspondence, memoranda and other legal documents. Draft routine correspondence, memoranda and other documents.
  • File legal documents in federal and state courts, including e-filing in all courts and agencies; prepare documents for service of process; prepare case “shell” documents for use by attorneys.
  • Verify all attachments, exhibits and enclosures are included with transmittal letters/memos.
  • Proofread documents and check for appropriate formatting, spelling and grammar.
  • Maintain good public relations with clients.
  • Review all incoming mail, distribute to teams as needed and upload to the DMS.
  • Prepare documents and packages for mail, messenger and overnight delivery.
  • Prepare expense reports, manage vendor invoices, mailings, and request checks as needed.
  • Enter attorney time. Send time entry reminders.
  • Process client billing. Assist with review and edit of bills as necessary.
  • Schedule appointment and make arrangements for meetings, conferences and travel.
  • Complete client/matter intake forms. Request conflicts of interest checks. Open new files. Prepare files to be closed.
  • Coordinate and follow through on requests and projects with other support departments (e.g. receptionists, file/document clerks, office services).
  • Provide overflow and absence coverage assistance as well as secretarial support for Secretarial Team Members’ attorneys.
  • Other duties and projects as assigned.
You Have

 
  • A minimum of 5 years of litigation secretarial experience. (Entertainment Litigation experience is a plus).
  • Strong proofreading skills, attention to detail and solid grammar/spelling skills.
  • High degree of proficiency with Microsoft programs (Word, Outlook, Excel).
  • Legal citation and legal terminology expertise.
  • High degree of proficiency  with iManage, Compulaw
  • The ability to organize, prioritize and meet the demands off multiple attorney assignments.
  • Flexibility to work overtime occasionally.
  • Good attendance and punctuality.
  • Team player looking for a long time position.

 
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